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President
- Responsible for overall operation of band booster organization
- Responsible for the running of Executive Committee Meetings and General Booster Meetings
- Call all meetings of Boosters and Executive Committee
- Responsible for volunteer relations with the School Administration
- Works with Band Director to establish annual calendar of events
- Responsible with Band Director to get accurate scheduling information to Communications Committee
for posting on web-site and newsletter
- Acts as ex-officio member of all commitees
- Appoint chairpersons to all committees / standing
and ad hoc with approval of Executive Committee
CO- Vice President of Operations
(2 persons/shared position/one vote)
- Oversee the committees and activities listed (travel, volunteers, props, pit crew, uniforms)
- Be available to chair meetings in absence of the President
- Oversee the overall operations of the CHS Band Boosters
- Serve on the Executive Committee
VP-Finance/Treasurer
- Oversee the following committees (treasurer, assistant treasurer, fundraising, concessions, audit)
- Embrace computer technology for record keeping
- Must be bonded (to be paid for by boosters)
- Make deposits as needed
- Write checks weekly
- Keep files on all deposits, expenses vouchers(or receipts), invoices, ect.
Secretary
- Take minutes during meetings
- Distribute minutes to board members in a timely manner and before the next meeting
- Make any changes to the minutes from feedback from the board
- Distribute updated minutes to the board at the next meeting
- Keep minutes of booster meetings
- Provide and maintain booster sign-up sheets for booster meeting
- Obtain medical forms from all student at the beginning of the year – compile note book
- Collect any type of document for historical files
- Communication Coordinator
At-Large
- Assist in all areas as needed
- Chair committees/events as identified
At Large
- Assist in all areas as needed
- Chair committees/events as identified
Fundraising
- Organize all fundraising efforts
- Publicity for all fund raising efforts
- Organize reports for treasurer
- Organize reports to assistant treasurer (for fair share credit)
Assistant Treasurer
- Post all student payments to accounting
software.
- Provide students with account billing
statements monthly
- Reconcile all bank statements to general
ledger
- Provide board with financial status reports
as requested
- Work with accountant to prepare taxes
Communications
- Chaired by secretary
- Record all minutes of meetings (Executive Committee
and General Meetings)
- Post all general meeting minutes on web site
- Responsible for Monthly newsletter (during marching
season)-every other month in off- season
- Responsible for WEEKLY updates of web site
Travel
- Transportation
- First Aid – nurses
- Reservations
- Food/drinks
- Bus drivers for local competitions
- Water for students/pit and prop for competitions
Props Committee
- Construction and maintenance of all props
- Recruiting of crew
- Trailers – including maintenance issues
- Drivers of above
Pit Crew
- Organize drums and front end equipment for travel
- Organize drums and front end equipment for football games
- Organize list of volunteers to assist in moving equipment for games and competitions
- Repair as able all equipment needing repair
- Report all maintenance and repair issues to Band Director
- Coordinate with props committee for truck/trailer issues
Uniforms
- Maintenance and repair of uniforms
- Alterations of uniforms
- Cleaning of uniforms
- Hand out plumbs just before entering competition and retrieval immediately upon leaving field
Concessions
- Plan all concessions programs
- Responsible for all food purchases
- Responsible for equipment upkeep/rentals
- Organize manpower needs
- Train all volunteers-cross train if possible
- Keep concession stand clean and neat
- Furnish weekly income reports
- Have treasurer or assistant treasurer available
to recount all funds.(Counting does not have to happen
game night-must be done by the following Monday night)
Clayton Band Classic Chairperson/AIA Chairperson
- Plan the events
- Work with other committees as needed for volunteers, finance, ect.
- Work within budget
- Work with the fundraising committee for corporate sponsors & ad sponsorships for Clayton Band Classic Program
- Report to Booster organization for debrief after each classic
- Agree to assist incoming Classic Chairman the next year
Flags
- Work with instructor to understand flag design
- Coordnate volunteers for making the flags
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